Document Archiving in York and Harrogate

Here at DAW Logistics Ltd we’re glad to offer Yorkshire businesses a secure and inexpensive document archiving service.  If your industry’s regulator insists on a prolonged archiving period of client documentation then you’ll likely soon come to the conclusion that storing all your archived documents on-site simply is not viable.  Archived documentation takes up valuable office space.  On a cost ‘per-square-foot’ basis it simply does not make economic sense to archive past client’s documents on-site when far cheaper storage space can be found off-site.

Ideal for short and prolonged storage periods alike

Since solicitors and accountants are required to retain client documents for a period of six years the archived documents will simply gather dust if you decide to retain them on-site.  Instead it makes more sense to ship idle archived documents off to our secure and purpose built storage facility in York.

And since our facility is guarded by a CCTV system, you can be assured your compliance obligations under the Data Protection Act 1998 and other industry specific regulations regarding confidentiality are well taken care of.  The document archiving service we can provide all but eliminates business risk when it comes to guarding client documentation from the wrong hands.

A true ‘door-to-door’ service

Once your documents are collected by us, or delivered to our facility they will be organised using our efficient indexation system.  This will allow for speedy retrieval of important documents as and when the need for them arises.  We offer a same day/next day express service for specific documents you require to be retrieved from our care.

We collect your documents from your premises as and when you require us to do so.  We offer a complete ‘door-to-door’ collection and delivery solution.  Upon receipt to our York facility your archived documents will be secured in purpose built shelving which is monitored by CCTV 24 hours a day.

Our facility can take care of your document archiving needs no matter how big or how small.  We are able to store anything from 10 up to and surpassing 20,000 document boxes.  No matter how big or small your business may be you can be assured our bespoke archive storage solutions will meet your needs.

Providing archive storage for all document types

Typical documentation which falls under the remit of our archive storage service includes:

  • Paper documents
  • X rays
  • Large format documents and drawings
  • Health records
  • Legal documents
  • Microfilm
  • Architectural drawings
  • Historical documents
  • Sundries such as cheque books and ID cards etc.

Call today on 0800 015 5778 for a quote

DAW Logistics Ltd offers offsite archive storage for businesses across the Yorkshire including York, Harrogate and surrounding areas.  Call us on 0800 015 5778 for more information.

Get a free no-obligation quote


Nature of enquiry*

Under GDPR we need your explicit permission to receive our monthly email update with special offers and the latest news etc. Please check the box below if you’d like to be kept up to date.

YesNo

The benefits of using DAW Logistics Ltd

  • We can easily arrange a fast move in (same day if necessary)

  • Clean, modern, bright and dry storage

  • Unlimited and easy access whenever you need it

  • Flexible agreements from a minimum of 2-weeks

  • The constant reassurance of 24/7 CCTV security

  • You are limiting the employees that can access, so keeping items safer

  • Through partnerships, we can also offer a scan or shed service

  • We are often less than 40% of the true cost of City Centre Office space you could be putting to better use.

How long must you retain your documents

Accounts Payable Ledgers

7 years

Accounts Receivable Ledgers

7 years

Employment Applications

3 years

Bank Statements

7 years

Contracts & Leases

Permanently

Purchase Orders

5 years

Safety Records

6 years

Training Manuals

Permanently

Deeds and Mortgages

Permanently

We would love to hear from you.  Get in touch with us for a chat about the services you need

Contact us