Why keep my records in a self-storage facility?

People choose Secure Storage Services over self storage for both the cost savings and other important business considerations.  We traditionally save businesses up to 40% or more as compared over time to self-storage alternatives.

  • Effective filing methods, saving time and money when accessing the archives.
  • Clerical staff remain onsite to attend to their job responsibilities.
  • Our facilities are typically much safer; offering improved protection against pests, flammables, and other hazardous conditions.

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What areas do you cover?

We are ideally positioned near to York.  We provide delivery and collection services to York, Harrogate and the surrounding areas.  If you’re not sure if you’ll be covered, please contact us and we’ll be happy to help.

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Will you pick up the boxes or do we bring them to you?

We offer a full service records management service and can collect your archives at your office, storage, or any commercial location.  You can also drop them off at our Full Sutton facility.

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Can someone help me organise our records (to make finding what I need easier)?

We’re here to help and have tools readily available to index files or other data.  You can choose from optional levels of information capture depending on the typical needs of retrieval.

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Can you provide boxes?

Yes.  We supply archive boxes at very competitive rates.  These are cheaper than office supply boxes and designed to withstand the rigours of storage.

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Can I use my own boxes for storage?

We will accept your own boxes as long as the are 440mm x 325 mm x 265 mm, they are not damaged and are fit for purpose.  In line with health and safety recommendations; the maximum weight of an archive box should be no more than 15kg.  If you do not have the correct boxes, we can supply them at very competitive rates.

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How do I retrieve a file out of storage?

Simply email or call us with your request and we’ll do the rest.  If required; files can be made available for collection by you from our Full Sutton facility or we can deliver them to your office in York, Harrogate and surrounding areas.  We also offer a same-day delivery service at an extra charge.

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Can I retrieve my own records in the facility?

As we operate secure record management facilities, we only allow authorised DAW Logistics Ltd personnel access to our secure storage area.

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Can you destroy my documents at the end of their retention period?

DAW Logistics Ltd offers a comprehensive destruction service.

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What is document scanning?

Document scanning is the process of converting paper documents into digital form.

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What paper sizes can be scanned?

We currently scan up to A4 size (297mm x 210mm).  Documents can be colour and/or black and white.

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Do I have to remove all paperclips, staples, elastic bands from my work before it is shred?

No, the utilisation of industrial grade shredders ensures that this is not required.

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What happens to my original documents?

We recycle 100% of the paper we shred.  After confidential destruction the shredded waste is sent to a paper mill where it is bleached, pulped and processed back into paper-based products.

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Do you recycle?

Once conversion of the documents is complete we can offer a variety of options:

  • As a complete document management company we can store your scanned data in one of our data management centres.
  • We also offer a confidential document shredding service for certified destruction of your documents.
  • If required we can safely return the original paper documents to you.

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Does the Data Protection Act apply to me?

The Data Protection Act of 1998 applies to all companies that store and/or maintain information on customers and staff.

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Do you issue a Certificate of Destruction?

Yes.  Once your documents have been destroyed, we will issue a Certificate of Destruction for your records.

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What is confidential waste?

Your business produces countless documents everyday containing sensitive and confidential information.  Examples include:

  • Computer prints
  • Financial reports
  • Marketing plans
  • Internal Memoranda
  • Minutes of meetings
  • Payroll data
  • Personnel files
  • Customers records

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Why outsource our document shredding service instead of using our own shredder?

Although you may currently handle your shredding in house, cost and efficiency savings can be made by outsourcing your destruction requirements to Secure Storage Services.  The cost of the shredder, time and labour costs can easily all add up to much more than we charge.

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What if I only require shredding once a year or just once?

We offer regular scheduled, ad-hoc or one-off collections.  We work with customers who our services just once as well as companies who need to shred regularly.

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